Although
identification laws vary by state, in most cases when a document signer is not
personally known to the Notary and is not able to present reliable identification
documents, that signer can be identified on the oath or affirmation of a
credible identifying witness. In most states, the word of a credible
identifying witness is satisfactory evidence of identity and equivalent to
personal knowledge.
A credible identifying witness, often called simply
a credible witness, is like a human ID card who identifies the document signer.
The credible identifying witness must personally know the document signer and
must also be personally known by the Notary. This establishes a chain of
personal knowledge connecting the Notary with the signer.
For example, if a stranger without satisfactory
identification requests a notarization, the Notary need not turn this person
away if the Notary has a friend present who personally knows the individual.
The friend could serve as a credible identifying witness.
By definition, a credible identifying witness is a
believable person. Credible identifying witnesses should be honest, aware and
impartial to the matter at hand. This means that the credible identifying
witness should neither have a financial interest in a notarized document nor be
named in it.
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